Essential Responsibilities:
Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; prioritizing tasks; composing and preparing correspondence that is sometimes confidential;
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Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
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Communicates directly, and on behalf of the CEO with board members, executive team, partners, staff and others on matters related to CEO’s programmatic initiatives.
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Researches, prioritizes and follows up on incoming issues and concerns addressed to the executive team, including those of a sensitive or confidential nature. Consults on appropriate course of action, referral, and/or response.
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Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO or other members of the Executive Team, some of which may have direct organizational impact.
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Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving
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Prioritizes conflicting needs; handles matters expeditiously and proactively and follows-through on projects to successful completion, often with deadline pressures.
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Provides administrative and clerical support to the executive team as needed, particularly to the CEO and CFO.
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Organize, plan, and execute major projects as needed
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Tracking and monitoring program expenses.
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Research expenses as needed.
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Prepare contract invoices based on program data and general ledger information
Finance Coordinator:
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Provide reports for funders as required.
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Ensure expenses are compliant with contract regulations.
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Supports the annual Financial Audit Process
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May include support of programmatic and other types of audits
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Enters daily financial transactions into accounting software
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Processes accounts receivable and accounts payable
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Maintains electronic filings of accounting transaction documents
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Works with Vendors and Customers to resolve discrepancies
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Verifies the accuracy of invoices and other accounting documents or records
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Assists in reconciling the monthly bank statements
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Collects monthly expense reports from staff and ensures they are complete with proper signatures. Enters transactions into Accounting Software
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Processes bank deposits via remote capture and prepares reporting.
Requirements:
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Experience reporting to C-Level Executives in a non-profit organization strongly preferred
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Requires satisfactory background check.
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Bachelor’s degree strongly preferred.
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Experience and interest in internal and external communications, partnership development, and fundraising preferred.
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Experience in basic accounting and finance systems
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Basic understanding of Finance principles
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Proficient in Microsoft office, Google suite, Adobe Acrobat and social media web platforms.
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Personal Qualifications
o Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
o Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and funders and donors.
o Expert level written and verbal communication skills
o Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Position is primarily WFH but may require some in person work, particularly in the long term.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
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401(k)
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Dental insurance
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Employee assistance program
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Flexible schedule
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Flexible spending account
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Health insurance
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Life insurance
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Paid time off
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Vision insurance
Schedule:
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Monday to Friday
COVID-19 considerations:
Vaccine Mandated.
Position is hybrid remote/ in person.
Ability to commute/relocate:
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Columbus, OH 43201: Reliably commute or planning to relocate before starting work (Preferred)
Education:
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Associate (Preferred)
Experience:
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Executive & Personal Assistants: 1 year (Preferred)
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Finance & Accounting: 1 year (Preferred)