Essential Responsibilities:

Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; prioritizing tasks; composing and preparing correspondence that is sometimes confidential;

  • Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.

  • Communicates directly, and on behalf of the CEO with board members, executive team, partners, staff and others on matters related to CEO’s programmatic initiatives.

  • Researches, prioritizes and follows up on incoming issues and concerns addressed to the executive team, including those of a sensitive or confidential nature. Consults on appropriate course of action, referral, and/or response.

  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO or other members of the Executive Team, some of which may have direct organizational impact.

  • Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving

  • Prioritizes conflicting needs; handles matters expeditiously and proactively and follows-through on projects to successful completion, often with deadline pressures.

  • Provides administrative and clerical support to the executive team as needed, particularly to the CEO and CFO.

  • Organize, plan, and execute major projects as needed

  • Tracking and monitoring program expenses.

  • Research expenses as needed.

  • Prepare contract invoices based on program data and general ledger information

 

Finance Coordinator:

  • Provide reports for funders as required.

  • Ensure expenses are compliant with contract regulations.

  • Supports the annual Financial Audit Process

  • May include support of programmatic and other types of audits

  • Enters daily financial transactions into accounting software

  • Processes accounts receivable and accounts payable

  • Maintains electronic filings of accounting transaction documents

  • Works with Vendors and Customers to resolve discrepancies

  • Verifies the accuracy of invoices and other accounting documents or records

  • Assists in reconciling the monthly bank statements

  • Collects monthly expense reports from staff and ensures they are complete with proper signatures. Enters transactions into Accounting Software

  • Processes bank deposits via remote capture and prepares reporting.

 

Requirements:

  • Experience reporting to C-Level Executives in a non-profit organization strongly preferred

  • Requires satisfactory background check.

  • Bachelor’s degree strongly preferred.

  • Experience and interest in internal and external communications, partnership development, and fundraising preferred.

  • Experience in basic accounting and finance systems

  • Basic understanding of Finance principles

  • Proficient in Microsoft office, Google suite, Adobe Acrobat and social media web platforms.

  • Personal Qualifications

o Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

o Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and funders and donors.

o Expert level written and verbal communication skills

o Demonstrated proactive approaches to problem-solving with strong decision-making capability.

 

 

Position is primarily WFH but may require some in person work, particularly in the long term.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

 

Benefits:

  • 401(k)

  • Dental insurance

  • Employee assistance program

  • Flexible schedule

  • Flexible spending account

  • Health insurance

  • Life insurance

  • Paid time off

  • Vision insurance

 

Schedule:

  • Monday to Friday

 

COVID-19 considerations:
Vaccine Mandated.
Position is hybrid remote/ in person.

 

Ability to commute/relocate:

  • Columbus, OH 43201: Reliably commute or planning to relocate before starting work (Preferred)

 

Education:

  • Associate (Preferred)

 

Experience:

  • Executive & Personal Assistants: 1 year (Preferred)

  • Finance & Accounting: 1 year (Preferred)